PhonePick

Staff time clock · on Operations

A staff time clock that checks they’re there.

Your staff clock in when they arrive at one of your sites and out when they leave, from their own phones. The location is checked at the tap and never in between, and you get their hours by person and by site, ready for payroll.

Built for teams that don’t sit in one building: physios and home-care staff on visits, cleaners at client homes, clinics with more than one location, crews on regular sites.

Get your number See it in the live demo
PriyaKestrel Physio
Clocked in
2h 14m
at Maple Grove Care Home since 9:02 am
Clock out
Clocked in at 9:02 am, Maple Grove Care Home. Location checked.
This week21h 40m

How it works

Set up in a few minutes. Clocking in takes one tap.

  1. Add your sitesEach place your staff clock in, once, with a pin: your own locations, the care homes or client homes they go to regularly. Type the address, paste a map link, or stand there and tap “Use where I’m standing”.
  2. Add your staffTheir name, their mobile number, and the sites they work at. Each of them gets a sign-in code, texted from your PhonePick number or read off your screen.
  3. They install itThey open a link on their phone and add it to the home screen. No app store, and it stays signed in.
  4. They tap in and outClock in on arrival, clock out on leaving. Inside a site’s circle with a good fix, the shift is marked as checked.

What you see

Hours by person and by site, for any week or month.

Who’s in now

Everyone clocked in, where, and since when. Someone forgot to clock out? Clock them out yourself, with a note.

Hours, both ways

A table of each person’s hours by site, and each site’s hours by people and shifts. This week, last week, the last two weeks, a month, or any dates you pick.

What needs a look

Location switched off, a fix too vague to trust, a tap away from every site, a shift over 16 hours. Flagged, never refused, so nobody is stuck outside a clock-in because of a phone.

Ready for payroll

A timesheet CSV, one row per shift, and an hours CSV with a column per site. Corrections need a reason, and the times they replaced stay on record.

Who it’s for

For staff who work in more than one place.

What it won’t do

Your staff, and their location

Tell your staff their location is checked at each clock-in and clock-out. In Ontario, an employer with 25 or more employees needs a written policy on electronic monitoring. Their app shows them their own week and nothing else in your account.

Price

Included in Operations.

Operations is $149 a month: the phone answered, booked and written up, and the rest of the front office, from deposits and confirmation texts to invoice chasing, expenses by text and the staff time clock. Growth has all of it too. No contract and no setup fee. Compare the plans.

Get your number   or call (249) 496-5966 and ask Nina, our AI, about it.

Questions

The time clock, answered.

Do my staff need to download an app?

No app store. They open a link on their phone and add it to their home screen, and it opens like an app. Each person signs in once with their mobile number and a code. On an iPhone they add it to the Home Screen first, then sign in there.

Is my staff’s location tracked all day?

No. The phone’s location is read when they tap Clock in and when they tap Clock out, and at no other time.

What if a phone has location turned off?

They can still clock in. They’re asked which site they’re at, and the shift is recorded and flagged for you as not checked.

Can I fix a forgotten clock-out?

Yes. You can correct any shift, add one by hand or void one, with a note saying why. The times you replaced stay on the shift and in the timesheet.

How many sites and staff?

Up to 200 sites and 100 staff on one account. One mobile number can clock in for one business on PhonePick.

Does it run payroll?

No. It gives you hours by person and by site for any week or month, and a timesheet CSV for whoever runs your payroll.

More in the FAQ and on the blog.